Committee Meetings Sept. 22, 2025

Finance - Sept. 22, 2025


The Finance Committee approved several items including money for a fire station design contract. They also discussed a $1 million county reimbursement for Lakeshore DDI, October 2 bid date for the Shades Creek Greenway pavilion, money for new South Lakeshore streetlights. 


Agenda: https://bit.ly/48r9Y7l

  • Details

    Item 040925: The city manager was authorized to amend a contract with Kimley-Horn to cover design services and host a required public involvement meeting, which will be held at City Hall on October 28. Approved


    Item 050925: A budget amendment was approved for the replacement of an engine in a public service pickup truck to keep the vehicle in service. Approved


    Item 060925: The city manager was authorized to execute a contract with Daniel Architects, LLC for design services for the new Fire Station No. 2, with costs budgeted in the 2025–26 fiscal year. Approved


    Item 070925: The city manager was authorized to enter into an intergovernmental agreement with Jefferson County for reimbursement of $1 million toward the Lakeshore Diverging Diamond project, following the city’s prior $5.8 million payment. Approved


    Item 080925: A bid date was set for October 2, 2025, at 3:00pm for the Shades Creek Greenway Trailhead Pavilion project near the soccer fields. Approved


    Item 090925: A standard fiber optic franchise agreement with Lumos was considered and approved, consistent with agreements for other providers in the city. Approved


    Item 100925: Miscellaneous fleet and traffic department items, including portable generators and other equipment, were declared surplus. Approved


    Item 110925: Additional streetlights were approved for South Lakeshore and the West Trail parking lot. This was requested to improve safety in dark areas. Approved


    Item 160925: The city manager was authorized to enter into a one-year agreement with Mimecast for email filtering and incident response to enhance protection against phishing and related threats. Approved


Public Safety - Sept. 22, 2025


The Public Safety Committee addressed growing concerns about encampments, homelessness, and public safety, which drew a packed room of residents and business owners. Citizens shared stories of children exposed to drug use, harassment, and indecent exposure. Council members stressed the importance of reporting every incident so police can act or direct victims to the magistrate for warrants. They emphasized that the city must work within constitutional limits but is committed to giving officers every tool possible, from stronger ordinances, increased patrols, and three new officers being added to the upcoming City budget.


The committee unanimously approved drafting an ordinance to ban encampments and prohibit overnight sleeping in parks and vehicles on public property. Once approved by the council next Monday, the committee will continue reviewing additional measures to keep neighborhoods safe and explore what other ordinances can be enacted under federal and state law to combat these issues.


Agenda: https://bit.ly/4gG0De6


Public Works - Sept. 22, 2025


The committee approved a request to build a small retaining wall in the right of way at 602 Warwick Road after reviewing plans, photos, and similar nearby examples, noting the project would address erosion and improve yard use. The item moves to full council next week with unanimous support.


Agenda: https://bit.ly/46LNexH

  • Details

    Item 130925: This was a request to install a retaining wall in the right of way at 602 Warwick Road. The homeowner explained the wall would help control erosion, improve curb appeal, and make the yard more usable. Photos and examples from neighboring properties were shown, many of which already have retaining walls in the right of way. After discussion, the committee agreed the request was reasonable, and a motion was made and seconded. The request was approved unanimously and will move forward to the full council for final approval.

Special Issues - Sept. 22, 2025


This meeting was held only to remove tabled items from the agenda. The reason is that the city’s committee structure will change on November 3 with the new form of government, and council members did not want any pending items left unaddressed.


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