Finance - June 30, 2025
The Finance Committee accepted the annual audit showing a $4.9 million fund balance increase, and they approved multiple stormwater infrastructure contracts totaling over $51,000. This includes updating a drainage ditch behind Shades Cahaba Elementary that has long been an issue. Committee agreed to sign agreements for IT security, device management, and copier services. They also discussed a large retroactive insurance premium adjustment of $71,000, and provided an update on the parking deck lease with Dawson Memorial Baptist that is in the final stages of being completed.
Details
Item 020225: This was an update on the Kenilworth stormwater project. Carried over
Item 260425: Auditors presented the annual financial audit. The audit had an unmodified opinion, which means no issues were found. The report showed the city’s fund balance improved by $4.9 million, with $33.4 million unassigned. After a thorough review, the committee accepted the audit report. Approved
Item 140525: This was about Alder Lake. The committee noted there were still no updates and decided to wait until the property appraisal came in, expected July 2. Carried over
Item 180525: This set the bid date for the U.S. 31 tunnel improvements for July 8, 2025, at 3:00 p.m. Carried over
Item 110625: The committee discussed a contract with Gossett Construction to fix stormwater issues at four locations. The problems have caused water pooling and erosion for years, and this project will address them all for about $51,000. Approved
Item 120625: This was a change order with Hixson Consulting for extra services related to the city hall and parking garage restoration. The added work was expected and already budgeted. Approved
Item 130625: The city declared several old vehicles and fire department equipment surplus due to age and costly repairs. Approved
Item 140625: The committee approved a contract with OMA to restore emergency call services in city elevators and traffic areas for about $6,400. Approved
Item 150625: The city renewed its contract with Huntress for cybersecurity monitoring of city computers and accounts. The cost stayed within the existing budget limit of $24,000. Approved
Item 160625: The committee approved a one-year agreement with Data Price to help audit and better manage the city’s mobile device plans and usage for about $13,260. Approved
Item 170625: The city also approved a separate one-year agreement with Data Price to set up better mobile device management so that all devices can be centrally tracked, updated, and secured. Approved
Item 180625: The committee agreed to a contract with Eaton Corporation to maintain and service the city hall backup battery system, which protects servers during power outages. Approved
Item 230625: The city renewed its copier lease with Dex Imaging (formerly Ameritech). The contract includes new software to help manage machines centrally, raising the monthly cost by about $210. Approved
Item 220625: The committee approved paying a premium adjustment invoice from Cobbs Allen for about $71,000 after an insurance audit showed increased costs due to more employees and higher wages. Approved
Item 2406 25: The committee voted to let the city manager finalize and sign a lease agreement with Dawson Memorial Baptist Church for parking deck use, once the final language is settled. Approved
Agenda: https://bit.ly/45PLoMm
Watch the full video above to learn more about all the items presented.
Public Safety - June 30, 2025
The committee carried over discussion about safety at Oxmoor and Saint Charles and confirmed a public hearing on July 14 at 6pm about traffic calming measures near Northmoor Road. They approved installing a public fire hydrant at Oxmoor and Cook Street at a cost of \$6,500 split with the developer, with no new funding needed.
Details
Item 34.04.25: This was a discussion about safety concerns at the intersection of Oxmoor and Saint Charles. The group decided to carry this item over until their next meeting so they could talk more about it later. Carried over
Item 1906.25: This was a request to approve putting in a public fire hydrant at the corner of Oxmoor and Cook Street. Chief Broadhead shared that a private hydrant wouldn’t help much in emergencies, and having a public one would better serve many nearby homes and businesses. The estimated cost was \$6,500, which was already budgeted, and there would be a yearly maintenance fee. The city and the developer planned to split the cost. The committee voted to approve installing the hydrant. Approved
Agenda: https://bit.ly/3TWpZcV
Watch the full video above to learn more about all the items presented.
Public Works - June 30, 2025
One item for this meeting. The Public Works Committee approved amending a 2020 agreement with Jefferson County to remove Oxmoor Road between the tunnel and US 31 from county maintenance because it was mistakenly included and never actually maintained by the county. This correction clarifies responsibility for the area, following confusion over past paving projects.
Agenda:
https://bit.ly/46mwCNb
Watch the full video above to learn more about all the items presented.
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